APyE®

Automation for Productivity and Efficiency

It is a system for improving the measurement of productivity ratios in any company or organisation, and the analysis of these ratios. With these measurements we have a reliable system of evaluation at different levels, starting from the workers of the company, category, centre, territory or business.

The product is based on the definition of KPIs of 100% variable design and typology and their combination with data monitoring the daily activity of workers. With these KPIs we can measure any value within the activities carried out by a company and classify it as it is most convenient for its study, the most common being KPIs classified by business and by professional category.

  • Keys against the usual systems
  • Common steps
  • APyE and absolute measuring
  • Value-added characteristics

Keys against the usual systems

  • Do you normally have to wait for the result of the evaluation to find out how a worker is performing? APyE works in real time
  • At the end of the process, do you have to manually formulate the data in order to find out a person's result? APyE formulates automatically
  • Is it capable of simultaneously operating with objective day-to-day data (absenteeism, productivity, operations carried out, quality, etc.) and automatically formulating it with subjective data (evaluations, competences, skills, opinions, etc.)? APyE combines the objective and the subjective.
  • Is it capable of defining any type of objective to be achieved (with seasonality) and automatically measuring any type of KPI of any business, so that they can intervene in the formulation? APyE is 100% flexible and unlimited
  • Does it have data on performance, quality and absenteeism for the entire working life of the worker in the company? APyE maintains the historical measurements of any KPI

Common steps

  • 1. Definition of KPIs and objectives.

    We define KPIs by business and professional category. We define objectives taking into account advanced seasonality

  • 2. Definition of data forms.

    We define the data collection forms for these KPIs. We associate the forms with points of entry into the company (work reports, service sheets, operations, etc.)

  • 3. Daily work.

    Option 1: Managers, workers and other collaborators feed KPIs through the associated forms. Option 2: Automatic processes feed the forms (IOT). Option 3: other production systems feed the data

  • 4. Data Analytics.

    Unlimited analysis. Real-time data on: worker productivity and quality (with evolution or trend), productivity and quality maps in the process (averages for categories and territories), impact of subjective data, performance evaluation data, etc. The analysis is comprehensive at any level of the organisation: business, centre, territory or geographical area, professional category, specific activity, etc.

APyE and absolute measuring

    The product breaks down the barrier between the subjective and the objective with 4 types of measurements:

  • Assessment according to activity. Based on the objectives indicated in the definition of the KPIs, we assess the time in which the tasks are carried out and apply correction factors based on the quality of the task
  • Assessment according to operation. We assess productivity based on the objectives set by the KPIs and the number of units that have been carried out
  • Assessment according to performance evaluation
  • Assessment according to current absenteeism and historical evolution

Value-added characteristics

  • The objectives vary according to seasonality
  • The objectives are fed in a variable way (daily, monthly, weekly or by groups of days in a campaign)
  • The KPIs are of multiple types, units, hours, formulas and even text values

    • Where we apply it

  • There is no limit, any business can be measured: time taken to clean a hotel room, contracts closed by a sales rep, visits by a medical sales representative, number of boxes moved by a logistics assistant, number of properties sold by a sales agent, etc.

    • What are the advantages for the company?

  • Finally, General Management has a control panel with the ‘real productivity’ of the company, of all its areas and in great detail
  • Department heads have a great tool for controlling their staff, which will have an impact in terms of improving efficiency
  • The tool serves to integrate all the company's productivity policies; it is a common entity that can replace many Excel spreadsheets scattered throughout the company

    • Is it difficult to set up? Does it require a lot of data entry?

  • No, there is a phase of defining indicators with the company's operations technicians, the company's HR technicians and Coprava consultants with a lot of experience in KPIs
  • A company's valuable data is usually already digitalised, and usually coincides with what we want to measure to verify efficiency and productivity, and is usually fed in automatically. APyE provides a system of forms that can be linked to customer processes that can complement data entry
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